Dates & Times
- Friday, May 28th, 2027, 1 PM - 7 PM
- Saturday, May 29th, 2027, 9 AM - 6 PM
Location
DoubleTree by Hilton Burlington Vermont
870 Williston Road
South Burlington, VT 05403
T: 802-865-6600
T: 800-325-3535
The Sports & Fitness Expo includes sponsor and exhibitor booths, race packet pick-up, race shirt pick-up, and an information booth.
Don't miss this opportunity to generate leads and meet potential customers face to face.
- Registered runners of the M&T Bank Vermont City Marathon & Relay come to the Expo to pick up their registration materials and browse vendors' offerings.
- Excellent opportunity to sell and promote your products and services.
- Interact with thousands of health and fitness enthusiasts at this popular two-day Expo.
- Join other organizations that are promoting their goods and services to thousands of athletes.
- Nearly half of the registered marathoners are running the M&T Bank Vermont City Marathon for the first time, and for many it is their first-ever marathon.
- Approximately 55% of participants are from Vermont and approximately 45% of participants are visiting from outside of Vermont.
Your Booth
- Booth pricing: $650 ($325 for nonprofits) for merchandise or standard booth/$750 for corner booth (if available)/$325 for outdoor food vendor (some prices increase on 3/16/27).
- Diagram is from 2026, layout anticipated to be the same for 2027.
8' x 10' Standard and Corner Booths Include:
- Link to your website on the Sports & Fitness Expo website
- One 6’ draped table per booth
- One chair per booth
- Wastebasket
- Carpet on booth floor
- Overnight security
- Vendor identification
- Wireless Internet
- Power
- Can be used for the display and sale of merchandise
7' x 11.5' Merchandise Booths are intended to be booked in groups for the display and sale of merchandise. Include:
- Link to your website on the Sports & Fitness Expo website
- One 6’ draped table per booth (may be removed)
- One chair per booth (may be removed)
- Wastebasket & booth ID sign
- Carpet on booth floor
- Overnight security
- Vendor identification
- Wireless Internet
- Power
Terms & Conditions (downloadable version)
- RunVermont is not responsible for Exhibitor profitability.
- RunVermont and Exhibitor agree that all displays will be fully set up by 12:30 PM Friday, May 28, 2027, and will be removed by 10:00 PM Saturday, May 29, 2027.
- Exhibitor agrees to be open and staffed during the full length of the show.
- Exhibitor agrees that displays will not disturb aisles and/or adjacent exhibitors visually or physically.
- Exhibitor is responsible for any state and local permits and insurance.
- Exhibitor agrees NOT to use the M&T Bank Vermont City Marathon or RunVermont logo or name on merchandise for sale without a license from the Board of Directors of RunVermont.
- Exhibitor agrees that no refunds will be made to exhibitors who fail to occupy space.
- All refunds will be made at the discretion of the Expo Director.
- Exhibitor is responsible for the cost of moving in and out and is liable for any damage caused to the DoubleTree by Hilton Hotel Burlington in connection with their exhibit.
- Exhibitor assumes responsibility for loss, theft, or destruction of goods or for personal injuries to exhibitor and exhibitor's employees, agents, and representatives and will hold harmless RunVermont and the DoubleTree by Hilton Hotel Burlington from any and all liability in connection with any and all of the above.
- Booth assignment and use may not be transferred in any manner.
- RunVermont reserves the right to prohibit the sale of a sponsor of the M&T Bank Vermont City Marathon & Relay or RunVermont's products by an exhibitor at the Expo.
- RunVermont reserves the right to make last-minute changes of booth space if necessary.
- Exhibitor hereby assumes full responsibility and agrees to indemnify, defend, and hold harmless DoubleTree by Hilton Hotel Burlington and Hotel’s owner, managers, subsidiaries, affiliates, employees, and agents (collectively Hotel Parties), as well as RunVermont, from and against any and all claims or expenses arising out of Exhibitor’s use of the Hotel’s exhibition premises. Exhibitor agrees to obtain and maintain, during the use of the exhibition premises, Comprehensive General Liability Insurance, including contractual liability covering Exhibitor’s indemnity obligations. Such insurance shall be in the amount of not less than $1,000,000.00 combined single limit for personal injury and property damage. The Hotel Parties and RunVermont shall be named as additional insureds on such policy, and Exhibitor shall supply the Hotel with a Certificate of Insurance at least 30 days prior to the use of the exhibition premises. Exhibitor understands that neither RunVermont nor the Hotel Parties maintain insurance covering Exhibitor’s property and it is the sole responsibility of Exhibitor to obtain such insurance.
Vendor FAQs
Can I set up earlier than 6:00 AM Friday?
Please contact the Expo Director with requirements.
Can I ship product to/from the DoubleTree by Hilton Burlington Vermont?
Yes, you should contact the DoubleTree directly at (802) 865-6600. They will direct your call to the shipping and receiving department to make arrangements. All boxes should be labeled with: "[Vendor Name], Sport & Fitness EXPO, May 22-23." Return shipping post-show is available. Please have return labels pre-printed.
What is the customer mix at the Expo?
M&T Bank Vermont City Marathon & Relay participants must come to the Expo to pick up their bib numbers, but we market extensively to the local market of outdoor enthusiasts. We estimate approximately 10,000 attendees.
Will I need lights at my booth?
The Expo hall is lit, but we encourage you to bring extra lighting if you need to spotlight your product. The lighting can be dim in some areas.
What does my booth include?
Each booth includes: 1 six foot draped table, 1 chair, wastebasket, ID sign, carpet flooring, power, wireless internet, vendor identification, and a link to your website on the M&T Bank Vermont City Marathon & Relay website Expo page.
How do I reserve a booth?
Please complete this form to start the process of reserving your booth.
Who can I contact with questions?
Feel free to email expo@runvermont.org.
