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Relay Lottery: A message from the RunVermont Executive Director

by jen on January 14, 2014 · 5 comments

in Notes from the Station

Greetings:

Some folks have been asking “what’s up with the relay lottery this year?”  So I thought I would take a quick minute to explain.  In a word, it’s about access.  Here’s how:

First, in past years we have always held a pre-determined number of bibs for runners planning to run the full marathon.  In a few recent years, we didn’t always use all those bibs.  So this year, we decided to move the lottery back until March 1st, which will give us a more accurate picture of how many marathoners are likely to join us.  And if we don’t think we’re going to sell all the marathon bibs, then we can allow a few more relay runners into the event.

The second part of the access issue involves a promise we made last year to all relay applicants who did not receive a team via the lottery process.  That promise was an offer for those folks to have the first chance at a team this year, before the lottery is conducted.   Those applicants will receive an email from us in the coming days and they will have a one time use, individually unique code to register a team in the 2 person relay or the 3-5 person relay, dependent on their 2013 request (sorry, no switches allowed for 2014 teams until the message board opens).  That process will take place between January 20th and January 30th.  After that, anyone hoping to secure a team for this year’s race will enter the lottery starting on February 1st.  The relay lottery will close on February 28th and all available teams will be awarded at that time based on random draw from all applicants.  The team message board will commence operations on 3/1 for anyone looking to fill slots or sell teams.

We hope this will make the process a little more equitable and allow as many as possible to participate in the event, up to our course capacity.

Good luck and good training to all.

Peter Delaney

Executive Director

{ 5 comments… read them below or add one }

1 Al Thibault January 15, 2014 at 11:34 am

I don’t think if you are offering a Lottery system for the relay team selection that you should offer a “pre-lottery” guarantee to those teams not selected last year. If that is the case, are you going to keep of all team entries not selected for the 2014 VCM to be automatically entered in the 2015 VCM? Seems like alot of extra management on your part. I don’t feel it’s needed. It’s a Lottery system, you get selected or you don’t.
Those not selected can make use of the Transfer Board. We’ve used that option to eventually get a team entry.

Our company has been involved for several years, including full marathon, 2 person relay, and 3-5 person relay

Either a complete Lottery system or not. Otherwise, perhaps we should just go back to noting the period of time when team entries are accepted, and it goes on a first-come basis. If you can’t get your lottery team entry in early enough, I don’t think you/we should be responsible for that.
Thanks for your time.

2 Ben Stuart January 15, 2014 at 11:54 am

I agree with Al. I have applied for a 2 person relay team for years, and never get in. Last year, I decided to run the full and did not apply for a relay bib for the first time in several years, now I am going to be at a disadvantage to get a relay bib this year.

3 Tammy January 19, 2014 at 1:27 pm

This is interesting but I’m wondering when those emails are going out. I tried to get into the relay last year and didn’t get in but I haven’t gotten an email this year as this post suggests. I hope that if there’s preferential treatment for those that didn’t get in last year (like myself) that it is fairly administered.

4 Chuck January 20, 2014 at 9:58 pm

I just registered for my non-profit’s relay team. We’ve run 9 of the last 11 years. We didn’t get selected last year. So, getting guaranteed registration this year made our year. We usually work with youth we serve to include them in our teams. It is a tremendous event with incredible community support because it has always been responsive to the community of runners. Thanks for trying this response to an at times frustrating process. I’m psyched!!!

5 Anthony Kvedar January 27, 2014 at 11:51 am

Last year I applied for a relay team and did not get one. I have yet to get a message as to how to apply for the lottery for those who didn’t get a team last year. Please advise. Thank you.

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